Privacy Policy
1. An overview of data protection
We take the protection of your personal data very seriously and will treat your personal data confidentially and in accordance with the law. The following gives a simple overview of what happens to your personal data when you visit our website. Personal data is any information that identifies or can be used to identify a natural person. For more detailed information on the subject of data protection, please see below.
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator’s contact details can be found below.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. This is mainly technical information such as the browser and operating system you are using or when you accessed the page. This information is collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You have the right at any time to request information free of charge about the data stored about you, its recipients as well as the purpose and legal basis of its processing. You also have the right to request that your personal data be corrected or deleted or that the processing be restricted or you can object to the processing. If you have any further questions about privacy and data protection, you can contact us at any time at the address given below. You may also lodge a complaint with a supervisory authority.
Analytics and third-party tools
When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.
2. General information and mandatory information
Data protection
If you use this website, various pieces of personal data will be collected. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website/the controller
The party responsible for processing data on this website is:
European Academies Science Advisory Council - EASAC Secretariat
c/o Österreichische Akademie der Wissenschaften (Austrian Academy of Sciences), Dr. Ignaz Seipel-Platz 2, 1010 Vienna, Austria
Email: secretariat@easac.eu
The controller is the natural or legal person or other body which alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Contact of the data protection officer of the Austrian Academy of Sciences: datenschutz@oeaw.ac.at
Right to information, correction, deletion of your personal data
You have the right to request information at any time and free of charge whether and, if so, which of your personal data is processed, for which purposes it is procced and to which recipients the personal data will be disclosed. If the personal data we process about you are incomplete or incorrect, you are at any time entitled to demand correction and/or supplementation (taking the particular processing purposes into account). You may request us to delete your personal data if (i) they are no longer needed for the purposes for which they were collected, (ii) you have withdrawn your consent and there is no other legal basis for processing, (iii) the personal data were processed unlawfully or (iv) their deletion is necessary to meet a legal obligation.
Withdrawal of your consent to the processing of your data
Many data processing operations are only possible with your express consent. If the processing of your personal data is based on your consent, you may withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. An informal email making this request is sufficient.
Storage period
We store and process data which you provided to us based on consent until you withdraw your consent. Data which we process because the processing is necessary for the purposes of legitimate interest will be processed as long as this is necessary to protect the legitimate interest or until a (justified) objection is raised. The storage period for the cookies deployed on our websites is largely determined by the configuration of your display hardware (see below for further information on cookies).
Recipients
We will not disclose the personal data you provide us with to any third parties which are not mentioned in this privacy policy.
Right to lodge complaints with supervisory authorities
In case of a suspected infringement of the General Data Protection Regulation (GDPR), you have the right to lodge a complaint with the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, Austria, telephone: +43 1 52 152-0, email: dsb@dsb.gv.at as the competent supervisory authority in Austria or a competent supervisory authority in another EU member state.
Right to data portability
You have the right to receive the personal data concerning you which we process by automated means based on your consent or because the processing was necessary for the performance of a contract in a standard, machine-readable format and you have the right to transmit those data to another controller. Where technically feasible, you further have the right to have the personal data transmitted directly to another controller.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from „http://“ to „https://“ and the lock icon is displayed in your browser’s address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Opposition to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
4. Data collection on our website
Cookies
Some of our websites use cookies in order to make our websites more user-friendly, efficient, and secure. Cookies do not harm your computer and do not contain any viruses. . Cookies are small text files that are stored on your electronic end device (e.g. computer, tablet, smartphone) and saved by your browser.
Most of the cookies we use are so-called „session cookies“ which are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.
Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored pursuant to Art 6 para 1, letter f of GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in „server log files“. These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources.
The basis for data processing is Art 6 (1) (f) GDPR. The website operator has a legitimate interest to ensure an optimized service provided free of technical errors. Therefore, server log files have to be stored.
5. Social media
Facebook plugins (Like & Share buttons)
Our website includes plugins for the social network Facebook, Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. The Facebook plugins can be recognized by the Facebook logo or the Like button on our site. For an overview of Facebook plugins, see https://developers.facebook.com/docs/plugins/.
When you visit our site, a direct connection between your browser and the Facebook server is established via the plugin. This enables Facebook to receive information that you have visited our site from your IP address. If you click on the Facebook „Like button“ while you are logged into your Facebook account, you can link the content of our site to your Facebook profile. This allows Facebook to associate visits to our site with your user account. Please note that, as the operator of this site, we have no knowledge of the content of the data transmitted to Facebook or of how Facebook uses these data. For more information, please see Facebook’s privacy policy at https://www.facebook.com/privacy/policy/.
If you do not want Facebook to associate your visit to our site with your Facebook account, please log out of your Facebook account.
X/Twitter plugin
Functions of the X (formerly Twitter) service have been integrated into our website and app. These features are offered by X Corp., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. When you use X and the “Retweet” function, the websites you visit are connected to your X account and made known to other users. In doing so, data will also be transferred to X. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it will be used by X. For more information on X’s privacy policy, please go to https://x.com/en/privacy.
Your privacy preferences with Twitter can be modified in your X account settings. X (formally Twitter)
LinkedIn Plugin
Our website includes plugins for the social network LinkedIn, LinkedIn Corporation, 1000 W Maude Ave, Sunnyvale, CA 94085, USA. The LinkedIn plugins can be recognized by the LinkedIn logo on our site.
When you visit our site, a direct connection between your browser and the LinkedIn server is established via the plugin. This enables LinkedIn to receive information that you have visited our site from your IP address. Please note that, as the operator of this site, we have no knowledge of the content of the data transmitted to LinkedIn or how LinkedIn uses these data. For more information, please see LinkedIn’s privacy policy at https://www.linkedin.com/legal/privacy-policy.
If you do not want LinkedIn to associate your visit to our site with your LinkedIn account, please log out of your LinkedIn account.
Instagram Plugin
Our website includes features from the social network Instagram, Instagram, LLC, 1601 Willow Road, Menlo Park, CA 94025, USA. The Instagram features can be recognized by the Instagram logo on our site.
When you visit our site, a direct connection between your browser and the Instagram server is established. This enables Instagram to receive information that you have visited our site from your IP address. If you are logged into your Instagram account, your visit can be linked to your Instagram profile. We have no knowledge of the content of the data transmitted to Instagram or how Instagram uses these data. For more information, please see Instagram’s privacy policy at https://help.instagram.com/519522125107875.
If you do not want Instagram to associate your visit to our site with your Instagram account, please log out of your Instagram account.
Mastodon Plugin
Our website includes functionalities of the Mastodon service, which is operated by Mastodon gGmbH, Rosenstraße 20, 10178 Berlin, Germany. The Mastodon buttons can be recognized by the Mastodon logo on our site.
When you visit our site, a direct connection between your browser and the Mastodon server is established. This allows Mastodon to receive information that you have visited our site from your IP address. If you are logged into your Mastodon account, your visit can be linked to your Mastodon profile. As the operator of this site, we have no knowledge of the content of the data transmitted to Mastodon or how Mastodon uses these data. For more information, please see Mastodon’s privacy policy at https://mastodon.social/privacy.
If you do not want Mastodon to associate your visit to our site with your Mastodon account, please log out of your Mastodon account.
6. Analytics and advertising
Google Analytics
This website uses Google Analytics, a web analytics service. It is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses so-called „cookies“. These are text files that are stored on your electronic end device (e.g. computer, tablet, smartphone) and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
IP anonymization
We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.
Browser plugin
You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
Objecting to the collection of data
You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.
For more information about how Google Analytics handles user data, see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.
Demographic data collection by Google Analytics
This website uses Google Analytics‘ demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section „Objection to the data collection“.
7. Newsletter
Newsletter data
If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.
We will, therefore, process any data you enter onto the contact form only with your consent per Art 6 (1) (a) GDPR. You can withdraw consent to the processing of your data and email address as well as their use for sending the newsletter at any time, e.g. through the „unsubscribe“ link in the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.
MailChimp
This website uses the services of MailChimp to send newsletters. This service is provided by Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.
MailChimp is a service which organizes and analyzes the distribution of newsletters. If you provide data (e.g. your email address) to subscribe to our newsletter, it will be stored on MailChimp servers in the USA.
MailChimp is certified under the EU-US Privacy Shield. The Privacy Shield is an agreement between the European Union (EU) and the US to ensure compliance with European privacy standards in the United States.
We use MailChimp to analyze our newsletter campaigns. When you open an email sent by MailChimp, a file included in the email (called a web beacon) connects to MailChimp’s servers in the United States. This allows us to determine if a newsletter message has been opened and which links you click on. In addition, technical information is collected (e.g. time of retrieval, IP address, browser type, and operating system). This information cannot be assigned to a specific recipient. It is used exclusively for the statistical analysis of our newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to your interests.
If you do not want your usage of the newsletter to be analyzed by MailChimp, you will have to unsubscribe from the newsletter. For this purpose, we provide a link in every newsletter we send. You can also unsubscribe from the newsletter directly on the website.
Data processing is based on Art 6 (1) (a) GDPR. You may revoke your consent at any time by unsubscribing to the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted from our servers and those of MailChimp. Data we have stored for other purposes (e.g. email addresses for the members area) remains unaffected.
For details, see the MailChimp privacy policy at https://mailchimp.com/legal/terms/.
8. Plugins and tools
YouTube
Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.
If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art 6 (1) (f) DSGVO.
Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.youtube.com/howyoutubeworks/our-commitments/protecting-user-data/ .